Director's Secretary

Summary

• Position Summary
  • The Director's Secretary is responsible for structuring the daily activities for the African-American Health Center Director and staff; assists in program organization, special projects/events and compilation of reports to ensure needs and goals of both departments are met in a timely manner; maintains an efficient, confidential system for filing, data management, minutes, program coordination and day to day management of operations of the offices; performs designated duties requiring knowledge of administrative skills, organizational structure/procedures and system/departmental policies with strict confidentiality.
• Education
  • Associates - Preferred
• Experience
  • 3-5 Years Secretarial experience in an administrative related capacity. - Required
  • Demonstrates typing skills, recording and transcription ability preferred, use/knowledge of personal computer and other office equipment, organizational skills and ability to maintain confidentiality relative to position.
• License & Certification
  • None Required
• Core Job Functions
  • Assist clients with use of copier, fax, phone. Prepare monthly report and stats.
  • Composes and types correspondence, reports, meeting notes. Arranges meetings, coordinates appointments, and other activities.
  • Answers telephonic inquiries regarding the SJ/C HS and the community. Health service information is processed in a timely manner. Referrals, appointments, class/screening registration, web inquiries are processed documented within the call center's database accurately.
  • Updates, collates and copies all forms required by guards, applicants and visitors. Promptly files monthly records of check-in logs, Incident Reports and Management Administrative files. Receives completed applications, verifies completion and checks personal references.